727.372.2663
727.372.2663

Meeting Management, Hotel/Venue Placement, and Contracting.

Sunshine Meetings & Events is focused on delivering meeting services that will exceed customer expectation and industry standards. Our staff background includes extensive experience in the hotel industry as well as meeting planning. From Technical Conferences and Incentive programs to Exhibit shows and themed events, our staff will help you navigate the waters of meeting planning. Our specialized services include:

Hotel/Venue Availability Search (Complimentary when contracting 10 rooms or more per night): Our Event Managers will host a search for conference space and guestroom availability at the hotels in your preferred destination. We will compile all options in an easy-to-read format. This form will list each hotel available and their group rates, f&b minimum, rental fees, resort fees, photos, web link, and an overview of the property. We will also supply local area information and conference kits of hotels. Our staff will also assist in creating a site visit itinerary of your final properties of interest so that you may review space, f&b quality, and hotel room layout so that you may choose the best hotel for your event. This service is complimentary to your company.
Hotel/Venue Contracting Services: This service is included complimentary with the above search option. Our staff’s extensive background in the hotel industry has assisted our company in creating specific clauses to add into hotel contracts to protect you/your company. Our staff will work hand in hand with your organization to negotiate rates, minimums, and concessions that will best serve your company’s needs for the meeting. We are proud to say we have saved our clients hundreds of thousands of dollars over the years with our negotiation skills.

Meeting Management: Our Event Directors will partner with your team to create your vision for the meeting and manage all the conference logistics. These services include:

*Budget confirmation.

*Agenda outline/company message.

*Catering/Menu Selections.

*Room set up requirements.

*Theme events and prop setup/teardown.

*Audio Visual/Production needs for all events.

*IT needs for meeting rooms.

*Rooming list reports and updates.

*Power needs and diagram requirements.

*VIP transportation organization.

*Confirm upgraded rooms for VIP’s and amenity preference.

*Speaker liaison.

*Exhibit show management – drayage, pipe and drape, load in and out, and union regulation confirmation.

Incentive Program Management: Many companies utilize incentive trips to help motivate their sales force to meet and exceed their annual goals. Finding the perfect destination is a large part of the motivation. Our managers will assist your company in planning that wow factor trip that will motive and inspire your team. From warm weather destinations such as Hawaii and the Caribbean to overseas destinations such as Italy, Spain, and France, our experience will save you both time and money on your budget.

Are you ready to begin your next meeting search, or would you like additional information on our services? Click here to request a consultation with a Meeting Manager